Administrative jobs

Administrative is a field that brings together vacancies for specialists ensuring the operation of offices, documentation and internal processes of maritime industry companies. Offers are published here by shipping companies, shipowners, fleet operators, shipyards, ship repair plants, port and service organizations, freight forwarding and agency companies. Order in document flow, compliance with deadlines, crew documentation, accounting and management records, work with foreign trade and tenders, and interaction with supervisory authorities depend on these specialists. In the maritime industry, these specialists interact with management, HR departments, accounting, lawyers, foreign trade specialists, agents, counterparties and crews.

What vacancies are collected in this section

The "Administrative" category presents vacancies in several areas:

• Office management and secretariat: office managers, administrators, secretaries, executive assistants
• Record keeping and document flow: records management specialists, document specialists, archivists
• HR and crew documentation: HR specialists, personnel administration specialists, crew documentation specialists
• Accounting and records: accountants, economists, accounting and reporting specialists
• Foreign trade and tenders: foreign trade specialists, tender specialists, purchasers
• Reception and customer service: reception administrators, customer service specialists

Vacancies for management positions are also published here: head of administrative department, head of HR, chief accountant, head of tender department, administrative director.

Who this section is for

The section will be useful for those looking for work in the administrative field of the maritime industry:

• Office managers and administrators
• Secretaries and executive assistants
• Records management and document flow specialists
• HR specialists and crew documentation specialists
• Accountants, economists and records specialists
• Foreign trade, tender and procurement specialists

What to consider when looking for work

A few practical tips for applicants in this field:

• State industry specifics. Experience in a shipping, ship repair or freight forwarding company is valued higher than general administrative experience.
• Describe work with maritime documentation. Crew documents, seafarers' documents, MLC, customs and foreign trade documents are an important part of the profession.
• Note your knowledge of 1C, CRM and document flow systems. This speeds up work and reduces errors.
• State your level of English. For work with foreign counterparties and crews this is critical.
• Don't delay your response. Good specialists receive several offers in a short time.

How to find a job in the administrative field on Steel Water

Steel Water brings together vacancies from shipping companies, shipowners, fleet operators, shipyards, ship repair plants, port, service, freight forwarding and agency organizations from different countries. Employers post offers indicating the field, experience requirements and conditions. You can apply directly through the platform, create your own resume and receive offers from maritime employers. Registration opens access to chat with the employer and full vacancy details.

For employers: how to post a vacancy

If you are looking for administrative specialists, post a vacancy with a detailed description of the field, area of responsibility, experience requirements and conditions. The combination of actively searching the resume database and posting a vacancy gives the best result: specific vacancies indicating industry, tasks and conditions attract more relevant candidates and reduce the time to fill the position.